Invoicing

Clientware supports both project and task based billing for time and disbursements. The Create Invoices screen provides a simple, 4-step process making it possible to bill WIP in seconds:

1. Choose a Client and a Bill To date - only clients with WIP are displayed.
2. Enter amount(s) to bill - Unbilled charges are summarized by Project and Task giving users the choice of how much they would like to bill on each project or task.
3. Enter Wordings - Clientware supports both 'General' and 'Specific' (project or task specific) wordings so invoices show the required detail.
4. Click 'Finish' - WIP is immediately relieved and the invoice is automatically formatted and previewed for printing.

• Clientware supports the creation of interim and final billings and records actual write-up/write downs for both.
• Invoices are forward or back dated (to the date of last charge) to accommodate billing periods or specific client requests.
• Invoices are reprinted any time and can be accompanied by detailed work summaries displaying the project, task, staff, work code and quantity, and charge notes and/or rates.

To view screen captures, click on the thumbnails in each section.

Debit/Credit Notes

Debit or Credit Notes can be created for any client and optionally linked to a specific project or task.

Payments

• Enter a batch of payments, including cheque numbers.
• Allocate payments and credits to invoices or debit notes.
• Print payments by date or by client.

Client Accounts

Review and query client account details:

• Automatically display date of last payment and its amount, with the client's default phone number.
• Print statements showing either all transactions, or only outstanding transactions.
• Pop-up window displays how an invoice was paid.
• Pop-up window displays how a credit was allocated.
• Payments can be traced by cheque number.

Month-End Reports

Clientware generates journal entries for posting to external accounting programs. Clientware Work Classes and Work Codes can be mapped to external GL account codes making it easy to balance between systems. Available reports include:

• Revenue/Write-up/Write-down
• WIP
• Invoice Listing with Taxes
• Disbursements

Client History

Clientware WIP and AR reports are run "as at" a user-specified date and charges are never purged from the system. It's easy to review historic information without reloading data files.

• The AR position for a client or the firm can be established as at any date.
• WIP written off against any invoice can be quickly established by reviewing the associated Work Summary.
• WIP can be established as at any date.